April 2019 Minutes

Call to Order: 4:03, Present: David Guy and Bill Weinsheimer

Treasury Report: Checking Balance is 2,703.23

Outstanding Expenditures – Need second signature on checks
Whidbey Weekly Advertising – $82.25
David Guy – Checks, forms, stamps and new bank stuff – $80.65
WA State PTA -$8.00

Upcoming Expenditures – Not committed yet
Movie Pass – $187.00, ($417 by September 1)
Buses for 8th grade field trips – amount unknown, standing by for more info
Apparel replenishment purchase – $1,100

Upcoming income
Socials – none
Fundraisers – Potentially a Krispy Kreme fundraiser – Alli

District Parents Advisory Council Report: – no report

Principal’s Report:

8th grade celebrations are coming up – Looking for parents to lead that.  Bill is going to talk with Noelle about the process so she can start working on it.

Busses for Field trip to base. (8th graders for CNATTU). – Interested to see if PTA can help financially to pay for busses.  More info to come.

President’s Report:

Status of organization – This year, volunteers have been scarce.  The board members are spread thin trying to do everything and some things have had to be skipped or turned down.  However, PTA was able to donate $1,000 to the school this year, and fulfilled many teacher wish lists with Scholastic Dollars earned by the two book fairs.  We had a highly successful Holiday Bazaar that brought the school and community together and set the stage for years to come.

Board Members for next year.  Nominations are being accepted for all 4 board positions.  

Old Business:

Book Fair – Complete last month – David is supposed to get paperwork to Keri so a check can be written and the book fair can be closed out.

Movie Pass: PTA was asked to help purchase a movie pass for use by the school, ASB and PTA through the year.  Alli did some research on it and found that the cost is $417 each year. PTA could get a prorated pass for this year for $187 if we agree to purchase the pass for next year by September 1st.  Since a quorum was not reached at the meeting, this was put to a vote online of all paid members. The motion passed by a vote of 16 to 4 of those that responded.

New Business:

Apparel – Our single largest fundraiser (profit) is the Spirit Wear T-shirts and Hoodies.  We must be ready to fill each and every order during registration. David did an inventory of PE Clothes and Spirit Wear.  Some of the small and large sizes are either low or out. David worked a list of necessary items to purchase before registration day in August.  The total cost is $1,100. From experience, people are less likely to backorder or pre-order something than if they can take it with them that day.  This is one of very few opportunities for us to engage with parents. Registration day basically sets NWMSPTA up for the rest of the year. The $1,100 spent now to replenish the stock will be doubled as profit on day 1 of registration.  Since a quorum was not reached at the meeting, this was put to a vote online of all paid members. The motion passed by a vote of 19 to 1 of those that responded.

PE Clothes – As of 2019, PTA is losing $0.96 on every pair of PE shorts we sell.  Beginning with the 2019/20 school year, PE clothes prices will be raised from $7.00 ($6.44 plus tax) per piece to $8.00 ($7.36 plus tax) per piece  At this rate, we will still loose $0.04 on Shorts, but will make it up on shirts.. This will take effect on July 1, 2019.

Membership price – There is a proposal to increase Membership dues by National PTA.  If that happens, we would immediately have to increase our dues to compensate for the change.  Currently the portions are as follows. National PTA $2.25, Washington State $5.75, NWMS PTA $2.00 for a total of $10.00.  Membership dues are not used as a fundraiser, the fees are used to pay for the administrative fees of running the organization, such as paper, printing, bank fees etc.  Specifically the proposed increase is $1.50 to the National level. The updated proposed change date is September 1, 2019. The following is the link to the article on the proposed change:  https://www.wastatepta.org/update-proposed-national-pta-dues-increase/.

Upcoming Events

8th Grade Dance – Historically, the 8th grade dance is run by a committee of parents along with Leadership.  PTA supports with volunteers and financially, along with donating any unused concession items which will expire prior to the beginning of the next school year.  A proposal was presented to donate all unused concession items which would expire before next school year as well as $250 to the committee for use during the 8th grade dance.  Since a quorum was not reached during the meeting, this motion was put to an online vote of all paid members. The motion was passed by a vote of 19 to 1 of those that responded.

Floor open for comments – None

Adjourn 4:14 (physical meeting, voting was continued online until 11:59 pm on Friday April 12th)

View the Minutes

November 2018 Meeting Agenda

The november meeting will be held November 14, 2018 at 4:00pm in the NWMS Library.  The agenda is avilable by clicking here.

September 2018 Meeting Agenda and Treasury Report

The September 2018 Meeting Agenda and Treasury Report is available for review.  

Click this link for the Meeting Agenda

Click this link for the Treasury Report

Check out our upcoming fundraiser March 1-15

You can start shopping now at http://shopbelieve.com

Review the ParentLetter to see how it works.  Packets will be sent home on Thursday March 1st.

Weekly What’s Up – September 28th, 2017

Weekly What’s Up – September 28th, 2017



Book Fair – October 9th – 13th

We are just over a week away from our Book Fair.  I received an email yesterday saying the book fair materials had shipped and we should be receiving them soon. If you want to help out, please make sure you sign up to work at our volunteer sign up page located at Signup Genius.  Your help during the book fair will make it a success.

Athletics Concessions

We have been making progress with our concession sales.  Two home games down and I think we have the hang of it.  The kids and parents are coming to expect our snacks at the games and appreciate it.  If you’d like to sign up to work the concession stand, visit the Signup Genius page.  We’d love to have you.

Leadership positions open

I have a couple positions open on the board if you are interested in serving.  If so, please contact me at nwmspta@gmail.com.

Membership up 44% from previous years, tell your friends

Our membership has already exceeded that of the last 5 years and we are growing every day.  In fact, we have already had a 44% increase over last year.  However, our membership still doesn’t even represent 10% of the school, so there is much room to grow.  I looked at the member benefits tonight I was quite surprised with the discounts offered by Great Wolf Lodge (50% off in November) and the Tacoma Dome.  Let your friends know about the great benefits of the PTA and get them to sign up as well. They can do so simply on our website at nwmspta.org.  Your $10 buys a membership with North Whidbey PTA, Washington State PTA and the National PTA.  It’s like I keep saying, the membership is a benefit for you, the member to use.  It doesn’t come with strings attached or a service commitment.  The worst thing I am going to do is add you to our email list so you know what’s going on and what opportunities are out there.  If you deleted your username and password used to access membership benefits, please email me at nwmspta@gmail.com and I can resend it to you.

Connect with us

Since you are receiving this email, you are already connected with us, but if you haven’t already, like and follow us on Facebook at http://facebook.com/NorthWhidbeyPTA.  Share this email with your friends who may not be connected.  Let them know about what is going on.  Anyone can subscribe to us on our website nwmspta.org.  There is a popup, or an area located to the right where you can subscribe.  Enter a name and email, and that’s it, you are subscribed.  Email is our primary communication.  You can alway contact us at nwmpta@gmail.com if you have any questions, or ever need anything.

A community of parent organizations

Finally, I am working to try and connect other parent organizations in the area.  You will often see things shared on our Website and Facebook page encouraging our audience to join events at the other schools in the area.  This allows us to work together to benefit not only our kids but all of our community’s youth.  For some parents, we will all be working together as students move up through the grades.  Why not foster that relationship early.  We can be a stronger team if we all work together.

Thanks for your time,
David Guy
PTA President




Fall Book Fair

Fall Book Fair October 9th-13th

Our Fall Book Fair is right around the corner. This year we have a goal to sell 456 books at North Whidbey Middle School.

Our Scholastic Book Fair is a reading event that provides the books kids want to read. It’s a wonderful selection of engaging and affordable books for every reading level.
Reading for pleasure inside and outside of school has real and long-lasting benefits. It unlocks the power of information and imagination and helps children discover who they are. Please make plans to come to our Book Fair and be involved in shaping your child’s reading habits.
Remember, all purchases benefit our school. See you at the Book Fair!

Volunteer to Help at the Fair!

Love books? Volunteer to help at the Book Fair. You can decorate and set up, help kids select books, serve refreshments, give a book talk, or help pack up. There are lots of ways to participate.

Shop Online

Support our school by shopping online!

  • Order books for all ages and grades
  • Enjoy a larger, expanded selection
  • Grow our library – shop our school wish list
  • Support your teachers’ classroom wish lists
  • Share your wish list with family and friends
  • Access all hours from your home or device

Online Book Fair is open Oct. 01 – Oct. 21 to shop.  Preview access begins September 20th at http://www.scholastic.com/bf/northwhidbeymiddleschool

If you have questions, or would like to help with the book fair, send us an email at nwmspta@gmail.com.

5 days left to get your hoodie

There are just 5 more days to get your hoodie. We have had quite a few orders and the sale is going well.  Just to clarify, we will not have a stock of these on hand to sell.  The only way to get them is to order online.  The next order will be open from the 1st and 15th of October, with an estimated delivery during the first week of November.  Don’t wait, get yours today.  Click Here to order.

September 13 Meeting Agenda

Call to Order

Roll Call

Approval of the Minutes from June 7th meeting

Treasury Report

Previous Balance:
Current Balance:
Outstanding Invoices:

Principal’s Report

Old Business/President’s Report

Rebranding – new logo,
PTA-School-ASB relationship
Registration/Schedule Pick-up/Parent Night
PE Uniforms
Spirit Wear
Social Media/Paper marketing

New Business

Fall fundraiser

Spirit Wear – CustomInk Booster Page, on hand stock.
Book Fair – Coordination, Volunteers
Athletics – Concessions at home games
Fall Social – Concessions, Food Handlers


19th 3;30pm Soccer vs Stanwood  concessions stand volunteers
20th 7:00am Picture Day – Need volunteers
26th 3:30pm Soccer vs Mt Baker concession stand volunteers


2nd 3:30pm Soccer vs Port Susan concession stand volunteers
4th 9:30am District Parent Advisory Council – looking for a representative to go to monthly meetings
9th – 13th 7:00am Book Fair – Need volunteers
10th 3:30pm Soccer vs Cascade concession stand volunteers
11th 4:00pm PTA Meeting in the Library
27th 2:00pm Harvest Social – Need volunteers for concessions
24th 6:30pm Fall Band Concert – Single Flower Sales Fundraiser

Open for other new business


Volunteers for the First Day of School

If you are able, the school would love to have a little extra help on the first day of school directing kids to the proper location.  Over half of the students starting school went to a different school last year and may be lost.  Help is needed between 7:15 and 7:45.

PTA Member Benefits

Entertainment, Theme Parks, Auto and Home Insurance.  Just a few of the discounts and benefits available with PTA membership.  PTA membership does not mean that you must attend all meetings or volunteer for everything.  You choose how much or how little you are involved. Your $10 membership enrolls you with local, state, and national PTAs and entitles you to all PTA benefits.  Click Here for a list of the current benefits.